Privacy Policy

Our Commitment To Your Privacy

Ayan Infotech Pty Ltd takes your privacy very seriously. In general, you can visit Ayan Infotech’s websites without telling us who you are and without revealing any information about yourself. There are times, however, when we may need information from you. Ayan Infotech Pty Ltd does not share personal information about you with non-affiliated companies except: (a) to provide products or services you’ve requested; (b) when we have your permission: or (c) under the following circumstances:

  • We provide the information to trusted entities who work on behalf of or with Ayan Infotech Pty Ltd under strict confidentiality agreements. These entities may use your personal information to help Ayan Infotech Pty Ltd communicate with you about offers from Ayan Infotech Pty Ltd and our marketing partners. However, these companies do not have any independent right to further share or disseminate this information;
  • We respond to subpoenas, court orders, or legal process, or to establish or exercise our legal rights or defend against legal claims;
  • We believe it is necessary to share the information in order to investigate, prevent, or take action against any illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, or as otherwise required by law.
  • We believe it is necessary to share the information in order to protect or enforce Ayan Infotech Pty Ltd’s rights, usage terms, intellectual or physical property or for safety of Ayan Infotech Pty Ltd or associated parties.
  • We may share information about you if Ayan Infotech Pty Ltd is acquired by or merged with another company.

Information Collection - Primary Purpose

Personal information that we collect and hold is information that is reasonably necessary for the proper performance of our functions and activities as an employment agent / on-hire provider, and is likely to differ depending on whether you are seeking work, a customer, or a referee. We collect personal information to the extent that it is:

  • Necessary for us to carry out our core business activities;
  • Incidental to the carrying out of our core business activities;
  • Customer personal information used in accordance with client contracts / requirements; or
  • Necessary to match your details to job opportunities and keep you informed of other opportunities and contract assignments which we may think may be of interest, where you have accessed this website to apply for a job opportunity through Ayan Infotech Pty Ltd.

Personal information will generally only be collected for the purpose of enabling us to liaise with individuals who are, or who are associated with, customers, potential customers, candidates, contractors or referees or for assessing your job application and/or suitability for other opportunities and contract engagements which we think may be of interest. The types of personal information which we may collect and hold in these circumstances include, without limitation, an individual’s name, address, phone number, email address and other contact details.

We may collect personal information from you in a variety of ways including, without limitation, on forms, questionnaires and surveys, by our website (including cookie collection), over the telephone, or person to person. Sometimes we collect information from third parties and publicly available sources when it is necessary for a specific purpose such as checking information that you have given us or where you have consented or would reasonably expect us to collect your personal information in this way. Such information is stored in secure electronic files on Ayan Infotech Pty Ltd’ internal systems.

We take care to collect and record accurate, up to date and complete personal information. When personal information is no longer needed by Ayan Infotech Pty Ltd and is not contained in a Commonwealth record and Ayan Infotech Pty Ltd is not otherwise required by or under an Australian law or a court/tribunal order to retain the information, Ayan Infotech Pty Ltd shall take reasonable steps to destroy or de-identify the information.

Information Use and Disclosure

We will not use or disclose personal information that we collect for any purpose other than the primary purpose of collection unless:

  • Such use is related to the primary purpose and you would reasonably expect us to use or disclose the information for that purpose;
  • In the case of direct marketing not related to our activities - we have obtained your prior consent (unless it is not reasonably practicable to seek your consent and we otherwise comply with the requirements of the relevant Privacy Act) and you have not since requested we cease direct marketing to you; or
  • The use or disclosure is otherwise permitted under the relevant Privacy Act.

We might, from time to time, let you know – including via mail, SMS, email, telephone or online – about news, special offers, products and services that you might be interested in. We will use your personal information to engage in marketing unless you tell us otherwise. You can contact us via the details set out below to update your marketing preferences at any time. By using our website or disclosing your personal information to us, you will be deemed to consent to us using your personal information collected by our website for the following purposes:

  • Notifying you about any changes to the information which currently exists on the website including but not limited to job opportunities;
  • Providing services to clients;
  • Notifying you in the future about new information relevant to our products and services; and
  • Monitoring your use of our website.

In storing your information we may need to disclose your personal information to certain third parties. We outsource a number of services to contracted service suppliers (“CSP’s”) from time to time. Our CSP’s may see some of your personal information. Typically our CSP’s would include:

  • Software solutions providers;
  • Legal and other professional advisors;
  • Insurance brokers, loss assessors and underwriters;
  • Superannuation fund managers;
  • Background checking and screening agents; and
  • Auditors.

We take reasonable steps to ensure that terms of service with our CSP’s recognise that we are bound by obligations to protect the privacy of your personal information and that they will not do anything that would cause us to breach those obligations.

Data Security

We will take reasonable steps to protect the personal information which we hold from misuse or loss and from unauthorised access, modification or disclosure.

Openness

From time to time, we may change our policy on how we handle personal information or the sort of personal information which we hold. Any changes to our policy will be published on our website. You may obtain further information about any aspect of this privacy policy by contacting us via the details below.

Opt-Out, Access, Correction, Complaints and Further Information

Please contact us on the details below if you:

  • Wish to opt-out of consenting to direct marketing by Ayan Infotech Pty Ltd;
  • Wish to have access to the personal information which we hold about you;
  • Consider that the personal information which we hold about you is not accurate, complete or up to date;
  • Wish to complain about a breach of the APP’s or a registered APP code (if any); or
  • Require further information on our personal information handling practices.

We will provide you with access to your personal information held by us, unless we are permitted under the relevant Privacy Act to refuse to provide you with such access. Important exceptions include:

  • Evaluative opinion material obtained confidentially in the course of our performing reference checks and;
  • Access that would impact on the privacy rights of other people.

In many cases evaluative material contained in references that we obtain will be collected under obligations of confidentiality that the person who gave us that information is entitled to expect will be observed. We do refuse access if it would breach confidentiality. We will also aim to respond to any complaints made by you within a reasonable period of time. Please note that, to the extent that it is practicable to do so, you do not have to identify yourself or may use a pseudonym when dealing with us in relation to a particular privacy matter.

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